The Agenda for the AGM is below;

     Karakia

       1. Apologies.

2. Approve minutes of previous meeting held 13th December 2023 online via Google Meet.

3. Chair's Report.

4. Treasurers Report (attached below)

       Moved: That the AGM set the membership fees (on renewal of membership) as follows;

        $60 for high income

        $30 for low income/students/retired

        $1000 for Lifetime membership
     

      5.  Project Manager's report.

      6.   Share the Road report.

     7. General Business

     7.1 Adoption of new set of Rules for Cycling Action Network. 

The Incorporated Societies Act 2022 requires CAN to adopt new Rules to conform with the Act. Overall the new Rules require more record keeping, explicit guidelines for disputes, and importantly, explicit consent of CAN members to be members of CAN.

      Moved: That Cycling Action Network adopts the new set of Rules, and notify the Registrar of Incorporated Societies. 

The current Rules state: 

We are grateful to the work of Graeme Lindup, Dave Kelly, and David Hawke for their sterling work over this past winter to develop the new set of Rules. 

The proposed Rules are found here for your consideration. 

Graeme Lindup has laid out documentation relating to the work towards developing the new rules - here. 

8. Other business as tabled in accordance with Rules.

(Note: Rule 5.8 states “Except by resolution of the meeting passed by two-thirds majority of those present or linked by conference call, no business shall be transacted at an Annual or Special General Meeting unless otherwise notified...")

8.1 Urgent Business. The Board is applying to funding organisations to secure funding for the Project Managers Role. As a result this meeting needs to confirm the below motions.

a) Agree that the meeting consider the matters below.

b) That a request be made to Aotearoa Gaming Trust for funding for the amount of $18,000 towards the Project Manager Salary for the comingfinancial year, July 2025 – June 2026.

c) That a request be made to Four Winds Foundation Ltd for funding for the amount of $8,000 toward the Project Manager Salary for the period March 2025 – June 2025.

9. Election of board members - officer positions.

Chair

Treasurer 

Secretary

10. Election of board members - regional representatives.

          Karakia

Close

(Note: Voting. Rule 5.7: Members will be able to cast their vote in person, by fax, by mail, by e-mail or by a conference call link. Only votes received in time for each resolution will be counted. Voting by those present shall be by show of hands [on screen] but any Member may demand a secret ballot.)

MINUTES BELOW HERE

Meeting opened at 7.35pm

Present: Anne Scott, Patrick Morgan, Augusta van Wijk, Gillian Ward, Alex Dyer, Stephen Wood, John Lieswyn (left at 8.25pm), Graeme Lindup, David Laing (left at 9.01pm), Lynn Sleath, Max Neumegan, Fiain d'Leafy, Hazel Agnew, Linda Beatson, Robert McLachlan, James Burgess, Martin Oelderink, Christopher Dempsey, Chris Teo-Sherrell (joined 8.36pm, left 8.39pm)

 1. Apologies.

Geoff Sugden

Moved: Alex Seconded:Gillian

2. Approve minutes of previous meeting held 13th December 2023 online via Google Meet.

Moved: Alex Seconded: Graeme

3. Chair's Report.

Moved: John L.  Seconded: Gillian

4. Treasurers Report (attached below)

       Moved:  Gillian That the AGM set the membership fees (on renewal of membership) as follows;

        $60 for general membership

        $30 for low income/students/retired

        $1000 for Lifetime membership
     Seconded: Robert McL. 

      5.  Project Manager's report.

Moved:  Seconded: Christopher

      6.   Share the Road report. - The manager was not present at the AGM. This item was therefore not discussed. The Chair and Secretary gave a brief summary of events to date. 

     7. General Business

     7.1 Adoption of new set of Rules for Cycling Action Network. 

The Incorporated Societies Act 2022 requires CAN to adopt new Rules to conform with the Act. Overall the new Rules require more record keeping, explicit guidelines for disputes, and importantly, explicit consent of CAN members to be members of CAN.

      Moved: Graeme L. That Cycling Action Network adopts the new set of Rules, and notify the Registrar of Incorporated Societies, and that a change be made to Rule 7.4 with the addition of "The Board shall decide at the end of the financial year if a financial review shall be undertaken." and that a change be made to Rule 13.3 such that the value of asset required to be registered be increased to $1000. 

      Seconded: Alex

The current Rules state: 

We are grateful to the work of Graeme Lindup, Dave Kelly, and David Hawke for their sterling work over this past winter to develop the new set of Rules. 

The proposed Rules are found here for your consideration. 

Graeme Lindup has laid out documentation relating to the work towards developing the new rules - here. 

8. Other business as tabled in accordance with Rules.

(Note: Rule 5.8 states “Except by resolution of the meeting passed by two-thirds majority of those present or linked by conference call, no business shall be transacted at an Annual or Special General Meeting unless otherwise notified...")

8.1 Urgent Business. The Board is applying to funding organisations to secure funding for the Project Managers Role. As a result this meeting needs to confirm the below motions.

a) Moved: Christopher Agree that the meeting consider the matters below. Seconded: Alex

b) Moved: Alex D. That a request be made to Aotearoa Gaming Trust for funding for the amount of $18,000 towards the Project Manager Salary for the comingfinancial year, July 2025 – June 2026. Seconded: Gillian

c) Moved: Alex D. That a request be made to Four Winds Foundation Ltd for funding for the amount of $8,000 toward the Project Manager Salary for the period March 2025 – June 2025. Seconded: Gillian

9. Election of board members - officer positions.

Chair: Alex Dyer

Nominations: Alex, no further nominiations.

Treasurer: Gillian Ward

Nominations: Gillian, no further nominiations

Secretary: Christopher Dempsey

Nominations: Christopher, no further nominiations

10. Election of board members - regional representatives.

Nominiations: Augusta van Wijk, Robert McLachlan

Karakia

Closed at 9.28pm