TIME: 7:30pm

LOCATION: Skype

PRESENT

Present

• Claire Sherrington: Secretary (Hamilton)

• Michael Cosgrove:  North island regional board member

• Jon Dean:  South island regional board member

• Will Andrews: Management Executive Team (MET) 

• Jo Mackay: (MET)

• Jane Dawson joined at 7:53pm
  

• Rex Williams: Chairperson (Christchurch)

• Richard Barter (Notetaker)

Apologies: 

Katrina Duncan: North island Regional board member

Not attending

Paul Shortland: Treasurer(Auckland)

1. Opening and attendance

  Open at 7:30pm

  Confirm Minutes of the last meeting.  

2. Matters arising

   None 

3. Health and Safety

None

4.Financials  (Collective) 

a. 2WALKandCYCLE conference budget received - Jane Dawson was present to receive questions. On Saturday 26th there were 5-6 registrations.

Jane is willing to help with processing registrations on Xero, she needs permissions to do this. 

Payments of invoices approval (in arrears). Michael has Checked them. Moved Michael, 2nd Rex, Approved.

b. Proposal for 2WALKandCYCLE conference registrations. (Claire) 

Board Approves expenditure so that Claire (Claire will donate travel costs back to CAN), Jon, Rex (Rex will donate his portion back to CAN), Will and Patrick to attend the 2WALKandCYCLE conference (plus travel and accommodation) if funding allows (Paul to confirm money is available. advocacy rate can be used). They will help out with speaking and be chairing meetings etc where needed. 

Dinner cannot be subsidised by the conference. 

$385 is the advocate price for 2WALKandCYCLE.

5. MET report - Report from Will received.

 - Thanks to Barb Cuthbert for her attendance and report on the new Aus/NZ Cycling Advocacy Group

- Claire Pascoe  is happy to be the NZTA contact person, she is open to us engaging with others from the Agency. 

 - Bike Expo report received. 

- Walk2Cycle report. Jane arrived at 8pm and left the meeting at 8:10 pm.

- Share the Road report was received.

- Invoice Share the Road for Bike Expo needs to be actioned.  

6.AGM Meeting June 20th at 7 pm 

- Names needed to fill Board vacancies for North Island reps and Treasurer. 

- Seven members needed for a quorum for the AGM meeting.

- It was suggested doing procedural items, then adjourning meeting till the CAN Do. 

- The technology needed for AGM needs to be confirmed. 

7. CAN Do

Patrick is the key organiser as someone in Palmerston Nth could not be found. He will ask known people in Palmerston Nth to carry out specific tasks.

The cost will be around $40-$50. 

8. Action items (Claire) received.

9. Other business 

 -  Richard to approach the Road Transport Conference to request a speaking slot.

- Jane can't attend the next meeting.

10. Next meeting.   Wednesday, June 20 with AGM at 7:00 pm

11. Close at 8:35 pm