LOCATION: Skype
PRESENT
Invited
Claire Sherrington: Secretary (Hamilton)
Paul Shortland: Treasurer(Auckland)
Michael Cosgrove: North island regional board member
Jon Dean: South island regional board member
Katrina Duncan: North island Regional board member
Will Andrews: Management Executive Team (MET)
Jo Mackay: (MET)
Apologies:
Rex Williams: Chairperson (Christchurch)
Richard Barter (Notetaker)
1. Opening and attendance
Open at 7.14
Confirm Minutes of the last meeting.
Minutes of the last meeting confirmed by Claire seconded Paul
2. Matters arising
None
3. Health and Safety
No comments
4.Financials (Paul)
Paid all expenses as per the summary provided by Paul. Seconded by Claire
Small profit from Bike Expo, discussed whether that should be shared between Chrissy and Jo. Jo informed that Chrissy has relinquished her half to CAN, Jo also offered to relinquish her half to CAN as well. Board resolved that Jo’s fee for 2 walk and cycle conference would be covered by CAN, seconded by Claire.
Profit and Loss, CAN be returned a profit due to an increase in sponsorship and donations over the month of March. Queried how much “donor love” is being provided to those who support us. Resolved to follow that through with MET.
Bike Expo sales for 2018 are underway.
Paul asked that we accept this report, Claire seconded that.
- Conference dollars reserve
Board resolve that the conference reserve fund be $40,000 for the year ended 30 June 2017
Action, that Jo seeks an understanding from Jane re financial in relation to the conference. $40,000 is reserved, losses are absorbed, profits shared 50/50 between CAN and the conference fund.
- Appointment of review
Paul has completed 2017 performance report. Financial year ended 30 June 2017. Significant challenges in getting the information sorted. Draft figures are available and Paul will circulate. Asked the board to resolve that we would appoint the firm William Buck to conduct the review at a cost of $1900 plus disbursements. Paul has been asked to work with the firm in 2016 may require a re-audit. There may be additional costs. Michael seconded that.
5. MET report
- CAN DO 2018
- STR
-Walk and Cycle conference: report and funding
Re Walk and Cycle conference report, Agreed that we would go back to Jane with a few noted. We are looking for a bit more info, also some financials. Looking at the board having some role during the conference.
Noted that the MET report has been accepted by the board, a lot of good work, well done MET and co.
Agreed to look through MBA students proposition, We will follow this up at the meeting in Palmerston North and AGM.
6. AGM planning (Jon)
Jon has drafted a meeting notice for the AGM, which is to be held by teleconference on 30 May 2018. Follow up and report to the board.
7. Share the Road contract. The existing contract finishes June 30th 18.
Follow up by email. The general feeling is that this will continue…. Awaiting NZTA to sign.
8. Review action items (Claire)
Action items being worked through.
9. Other business
10. Next meeting. 30th May 2018 at 7:30 pm (AGM at 7.00 to be confirmed by email)
1X. Close at 8.50pm