The Secretary occupies a crucial role within CAN. The Secretary is directly elected by members at the AGM and is a member of the Committee (formerly known as the Executive).
The contents of the role description for CAN Committee members are relevant to the Secretary. The following additional information applies:
Role:
- manage incoming communications (mostly emails)
- record minutes at meetings
- act as a contact point for CAN as required
- manage CAN documents and records
- respond to letters and emails
Duties:
- clear incoming e-mail preferably daily
- respond to general enquiries from the public where possible
- check incoming newsletters from other organisations for items of interest
- distribute incoming mail and e-mail to other Committee members or other CAN office holders as required (e.g. membership subscriptions and renewals, merchandise orders, calls for submissions, requests for specialist advice, Chainlinks/ e.CAN material)
- store and back up CAN documents and records, and make them available to Executive members as needed
- record and distribute minutes for Committee meetings and other events (e.g. AGM, Committee workshops, CAN Do)
- act as signatory on official documents as required
Desired qualities/experience:
- some knowledge of CAN's purpose and activities
- well organised
- Internet and phone access
Accountabilities:
- as for Committee members
Support/working relationships:
- Committee
Time commitment:
- varies during the year, but averages 3-6 hours per week
Rewards:
- Working with a great bunch of people in an area of social change.