Date: 14 April 2013, commencing 11.50am

Venue: Pioneer Women's Hall, Freyburg Place, Auckland

1. Welcome/Apologies/Proxies

• Present: Richard Leggat, Jane Dawson, Belinda Sharp, Patrick Morgan, Stephen Wood, Hank Weiss, Andy Smith, Kirsten Shouler, Ashley Holwell, Ian Wilde, Richard Barter, Adrian Croucher, Lynn Sleath, John Gregory, Lyneke Onderwater, Christopher Dempsey, Barbara Insull, Barb Cuthbert, Paul Doherty, Clare Simpson, Cath Oldfield, Paul Shortland, Aaron Edwards, Jena Niquidet Western, Tom Halliburton, David Hawke, Graeme Lindup (chair)
• Apologies: Elaine Richardson, Iain Dephoff, Glen Koorey, Robert Ibell, Pippa Coom, Steve Southall, Dirk de Lu (carried Barb Cuthbert/Jane Dawson)
• Proxies: nil

 

2. Review of previous minutes: AGM 2011 and SGM 2012

• AGM 2011 minutes: approved as true and accurate (Stephen Wood/Jane Dawson)
• SGM 2012 minutes: approved as true and accurate (Jane Dawson/Stephen Wood)

 

3. Matters arising

AGM:

• Secretary role apportionment: complete.
• Notice of motion around sliding scale membership fees; require feedback from supporting organisations (still outstanding; carry over).
• Investigation of other possible auditors: completed.

SGM:

• Communication of updated advertising rates: done.
• Is Rule 5.3 necessary? (carry over).
• Amended Rules sent to Companies Office: done.

 

4. Reports

Chairperson's Report (attached):

•  Barb Insull acknowledged Graeme Lindup's contribution (applause).
• Report accepted (Paul Shortland/Stephen Wood).

 Treasurer's Report (attached; presented by Jane Dawson on behalf of Treasurer):

• Treasurer (Elaine Richardson) noted that Adrian Croucher's support for her had been invaluable.
• Lyneke noted changed rules around auditing; Jane responded that these don't apply because of CAN Rules.
• In response to a question, Jane noted that the great bulk of the donations total are from a single donor. This major donation has allowed CAN to retain staff and office space (which are a condition of this donor).
• Paul Shortland asked about CAN's long-term sustainability given the level of financial commitments to June 2014. Jane responded that the increase in accumulated funds has allowed this commitment.
• Barb Cuthbert asked how CAN is tracking against budget; Jane responded that CAN is currently ahead.
• Meeting thanked Elaine for her contribution.
• Report accepted (Stephen Wood/Lyneke Onderwater).

5. Election of Officers

• Chairperson: Graeme Lindup sole nomination (Jane Dawson/Lyneke Onderwater).
• Treasurer: Role of Treasurer has now been split with Financial Adminstrator; Jane Dawson explained the details of the Treasurer role. A member asked if an honorarium is paid; Jane replied that in principle there is an honorarium but is typically done by supporting training. Don Babe sole nomination (Jane Dawson/David Hawke); appointment conditional on formal acceptance. If Don does not accept, incoming committee will need to attend to as an action point.
• Secretary: David Hawke sole nomination (Adrian Croucher/Jane Dawson).   

6. Election of Committee

• Stephen Wood (David Hawke/Jane Dawson); Ashley Holwell (Paul Doherty/Barb Insull); Tom Halliburton (Lyn Sleath/David Hawke); Lyneke Onderwater (Jane Dawson/David Hawke).

7. Appointment of Auditor

• Meeting decided to retain existing Auditor (Jane Dawson/Barb Insull).

 

8. Notices of Motion: nil.

 

9.1 Status of Rule 5.3

• Carry over to next AGM, because required notice not given.

9.2 Other business: nil

 

Meeting closed 1.00pm