Special General meeting 1 Oct 2016 - Minutes

Special General meeting 1 Oct 2016 - Minutes




Meeting held at the Whataitai Room, ASB Sports Centre, 72 Kemp  St, Kilbirne, Wellington, 1 October 2016; commencing 12 noon.


More action, funding and huge growth in cycling have all increased CAN's workload in recent years.


Changes in how kiwis use social media and a slow-down in volunteering also present us with new challenges. After consulting with national groups and the NZTA last year, CAN commissioned a report on our strategy and decided that our current structure -the all-voluntary Committee both making long-term policy and managing day-to-day affairs, all by consensus- isn't sustainable.

On Saturday at the Special General Meeting we put in place a new Constitution for the Network. These new Rules create a new Board and Executive Structure, and a system of representation on the Board for local Groups. The current Committee agree it's a necessary forward step in building a more efficient, professional and relevant Network. Here's an account of the Meeting-


Will Andrews welcomed all who were present at the meeting who were: Jo Mackay, Stephen Wood, Graeme Lindup, Will Andrews, Jane Dawson, Mark Coburn, Lynn Sleath, Don Babe, Patrick Morgan, Claire Sherrington and Alistair Smith

Those who were connected to the meeting online, who were: Warwick Marshall, Glen Koorey, Paul Shortland, Connie Christenen, Kirsten Shouler.

Apologies were recieved from: David Hawke, Jean-Paul Thull, Alistair Black, Joelle Xavier, Nathaniel Benefield, John Baldwin, Robert Ibell, Liz Mikkelsen-Malpas, Phil Malpas.

Proxy votes were received from David Hawke, Jean-Paul Thull, Alistair Black, Joelle Xavier, Liz Mikkelsen-Malpas, Phil Malpas.

Will then made a presentation giving the background of what has happened leading up to this Special General Meeting and the proposal to change the structure of CAN, spliting the roles of governance and management. That presentation with more details of the proposal is attached to the this page.

Motion 1 'That the governance functions of CAN Committee be transferred to a Board and its management function to an executive team.' was proposed by Don Babe, seconded by Jo Mackay.

and then passed.

Motion 2 ‘That corrrections to technical errors be incorporated into the draft to be voted on by the members – reference to “Committee” in 4.1 to be replaced with “Executive Team” and
references to “Committee” in 7.2.1 and 10.2 be replaced by “Board”’ was proposed by Jo Mackay, seconded by Graeme Lindup.

Details of these changes are contained in the attached file that Will presented.



During discussion an amendment to this motion to include further changes was proposed by Jo Mackay and seconded by Lynn SLeath.

These further changes were

  • In Rule 7.7 the word 'three' be replaced by 'three or four'
  • In Rule 7.2.1 after the 'the five largest cities' insert the words 'by population, in consultation with other groups in their region'
  • Add a new Rule 16 'Until the first board is voted in according to these rules at the next General Meeting, the 2016 elected committee will exercise the functions of the Board and Executive Team'.

This amendent to Motion 2 was passed, and then Motion 2 (as amended) was passed, both votes without any opposition.

Motion 3 'That the following Rules be deleted: 7.3, 7.5, 7.6, 8.2 and 10.3; and the following Rules, as worded in documents forwarded by the Committee to Members and Supporting
Organisations with the official notification of this SGM, be added: 7.2.1, 7.2.2, 7.8, 7.9, 7.10, 7.11; and the wording of the following Rules be altered to that in the same documents: 1.2, 4.1, 5.4, 5.5, 7.1, 7.2, 7,4, 7.7, 8, 8.1, 8.3, 9.1, 10.1, 10.2 10.6, 12.1, 12.2, 13.1, 14.1, 15.4.' was proposed by Don Babe and seconded by Stephen Wood.

In discussion an amendment to this motion was that the corrections to the circulated rules that had been discussed and passed in motion 2 be incorporated into motion 3, including the adoption of the new transitional rule 16 wa proposed by Jane Dawson and seconded by Jo Mackay. This ammendment was passed without opposing votes, and then the ammended motion 3 was also passed.

Will concluded the meeting with a thank you to all who had helped prepare for the meeting, especially Claire Sherrington in preparing details of the proposal and Alastair Smith who had arranged the facility for people to attend on line.



Groups audience: 
- Private group -
Document Type: 
PDF icon CAN Rules 2016 v5.pdf321.07 KB