Date: 6 April 2014, commencing 11.00am

Venue: Quaker Event Centre, Whanganui

1. Welcome/Apologies/Proxies

Present: Graeme Lindup (GL), David Hawke (DH), Don Babe (DB), Lyneke Onderwater (LO), Patrick Morgan (PM), Elaine Richardson (ER), Derek Richardson (DR), Matthew McKenzie, Leonie McKenzie, Lynn Sleath, Max Neumegen, Clare Simpson, Peter Bos, Jena Nidiquet-Western (JN), John Baldwin (JB), Gottfried Theiler

Apologies: Adrian Croucher, Christine Cheyne, Jane Dawson, Barb Cuthbert (DH/LO)

Proxies: nil

2. Review of 2013 AGM Minutes

(SW/PM)

3. Matters arising

3.1 Sliding scale for membership fees from supporting organisations

*Carried over from previous CAN-Dos. No satisfactory way forward due (1) to admin costs and (2) potential for loss of numbers so status quo. (DB/JB)

3.2 Change to rule 5.3 - see Agenda item

4. Office holders' Reports

4.1 Chairperson's Report (attached)

*Lots of interest from delegates in going to Cycling & Walking Conference in Nelson in October

Approved GL/DH

4.2 Treasurer's Report (attached)

*Qualified Opinion in Audit report - is around cash handling & always included in an Audit Statement

*DB pointed out need to align RST income vs expenditure

*Started year with $112k, ended with $120k

*Future work is around status of Cycling & Walking Conference fund (to keep auditor happy), status of Chainlinks distribution, audit vs review

*Chainlinks: option for people to select PDF-only distribution. Can email Adrian to do this.

*DB thanked ER for her support

Approved DB/DH

5. Election of Officers

5.1 Chairperson

Graeme Lindup (SW/LS)

*GL noted that this will be his last year

5.2 Secretary

David Hawke (SW/LS)

5.3 Treasurer

Don Babe (SW/LS)

6. Election of committee

Stephen Wood

Alastair Smith

Jacqui Irwin

(Nominations closed) DH/JN)

7. Notices of Motion - nil

8. Other business

8.1 Changes to Rules

*Motion: That the Rule changes as proposed in the Agenda distributed to members be accepted, but with the word "conference" in Rule 5.3 changed to "gathering" to be consistent with 7.7

DH/DB

8.2 Appointment of Auditor/Reviewer

*Change from Audit to Review would require change to Rules

*Cost of Review is 60-70% of Audit

*Elaine said we should run possible change past Donor. Jena also said that we need to check with RST.

*Committee to follow up & propose Rule Change for next AGM if appropriate

*Motion: Anger Tomlin be accepted at the quoted fee, with any fee change to be approved by the Committee (DB/DR)

8.3 Anything else?.

*Motion of thanks to Lyneke, David & Patrick for organising CAN-Do (GL/JB)

Meeting closed 12.10pm