CAN's Annual General Meeting will be held on the Sunday morning of the CAN Do, 6th April 2014 at 10.45 am.

The venue will be the Conference Room, Quaker Settlement, 76 Virginia Road, Whanganui. For more details, see the CAN Do page.

For your information, here are the minutes from the 2013 CAN AGM. 

Also, here is a copy of CAN's Rules (aka Constitution).

The audited accounts for the 2012-2013 financial year have been attached as a PDF file.

Nominations:

Nominations are open for the CAN committee. We need to elect a Chairperson, Secretary and Treasurer and 3-5 other committee members.  More information on what being on the committee is all about is available here.

It has been suggested that more detail was given in advance about people nominated for the Committee, so this year we have a nomination form (see below), which should also be sent to the secretary.

If you would like to make a nomination, please copy the text below and paste it into an email or other document, so you can email or print and post it to us (CAN, PO Box 25-424, Featherston Street, Wellington 6146). Email is preferred!

Note: it's fine to nominate yourself!

Nomination form:

- Name & contact details (email, phone, address) of person you are nominating:

- Your name & contact details:

- Has the person you are nominating accepted the nomination? Yes/No

- Short biographical note about the nominee (max. 200 words):

 

- Supplementary information, e.g. why you think this person should be elected to the CAN Committee (max. 200 words):

 

- Is the person you are nominating a current CAN member?  Yes/No

- If no, are they willing to become a member before the AGM?  Yes/No

For example:

Billy W (Hamilton)

Nominated by: self-nominated

Background info excerpted from Billy's CV:

• Currently co-ordinates Big Adventures'  programme.  
• Has well established relationships with stakeholders in local government, health, education, environmental and social services sectors

Supplementary information:

I am keen to be involved with CAN, on the committee at a national level.  I will renew my CAN membership before the AGM.

Nominations received:

• Alistair Smith (Wellington)
• Jacqui Irwin (Nelson)

Existing committee members who are re-standing for election:

• Graeme Lindup (New Plymouth)
• Don Babe (Christchurch)
• Stephen Wood (Alexandra)
• David Hawke (Christchurch)

Proposed rule changes:

Existing Rule 5.3 "The Annual Conference shall be held within 12 months of CAN's balance date".

The Committee recommends that Rule 5.3 be changed to:

5.3 The AGM will usually be held in conjunction with an annual conference, but if circumstances dictate then the AGM may be held by teleconference or similar.

Reasons:

The reason for the proposed change is that Rule 5.3 as it is written partly duplicates Rule 5.1 (the requirement to hold an AGM within 12 months of the balance date). The original intent of Rule 5.3 was that CAN have an annual conference, but the current text has caused confusion.

New Rule 7.7:

With the above proposed change to Rule 5.3, any requirement on the committee to organise an annual gathering has been removed from the Rules.

The Committee recommends that Rule 7.7 be added into the Rules:

7.7  The Committee will endeavour to organise an annual gathering for members with the assistance of a local group to further the skills of members and provide networking opportunities.

Reasons:
The reason for the proposed change is that Rule 5.3 as it is to be changed to, removes the obligation to organise an annual gathering. The intent of the original Rule 5.3 was that CAN have an annual conference, but the text caused confusion.  The new rule moves the obligation out of a section dealing with General Meetings which are formal minuted meetings of members, into Section 7 which contains more general requirements for the Officers and Committee memebers.

Notices of motion

If you would like to propose any notices of motion for the AGM, please email them to us (secretary@can.org.nz) by 20th March 2014, so we can post them up here on the website giving members the required 14 days notice.

Can't make it to the AGM?

If you can't make it along to the AGM, and would like to send your apologies, or if you would like to vote by proxy on any of the motions being put forward, just let the secretary know by email beforehand.

Regards,

Graeme Lindup  

Chair

and

David Hawke

Secretary

.