The Secretary occupies a crucial role within CAN. The Secretary is directly elected by members at the AGM and is a member of the Committee (formerly known as the Executive).

The contents of the role description for CAN Committee members are relevant to the Secretary. The following additional information applies:

Role:

• manage incoming communications (postal and e-mail)
• record minutes at meetings
• act as a contact point for CAN as required
• manage CAN documents and records

Duties:

• clear post office box at least twice weekly
• clear incoming e-mail preferably daily
• respond to general enquiries from the public where possible
• check incoming newsletters from other organisations for items of interest
• distribute incoming mail and e-mail to other Committee members or other CAN office holders as required (e.g. membership subscriptions and renewals, merchandise orders, calls for submissions, requests for specialist advice, Chainlinks/ e.CAN material)
• bank incoming cheques and cash and forward details to the Treasurer
• manage account for credit card payments
• store and back up CAN documents and records, and make them available to Executive members as needed
• record and distribute minutes for Committee meetings and other events (e.g. AGM, Committee workshops, CAN Do)
• act as signatory on official documents as required

Desired qualities/experience:

• some knowledge of CAN's purpose and activities
• well organised
• Internet access
• familiarity with databases an advantage

Accountabilities:

• as for Committee members

Support/working relationships:

• Committee

Time commitment:

• varies during the year, but averages 3-4 hours per week

Rewards:

• in addition to those rewards available to Committee members, the Secretary is entitled to claim an honorarium of $500 per year