Mailouts Co-ordinator

By ensuring CAN's quarterly ChainLinks magazine and other material is mailed to members in a timely way, the Mailouts Co-ordinator assists CAN to offer a key membership benefit, and helps to keep CAN members informed.

The Mailouts Co-ordinator is appointed by the Executive. It is not essential for the postholder to also be on the Executive.

Role:

  • to mail ChainLinks and other documents to CAN members


Duties:

  • print labels (emailed from secretary)
  • request numbers of Chainlinks to be sent from secretary
  • receive Chainlinks from printer (delivered by courier) every 4 months
  • purchase envelopes and request cheque for payment of envelopes from Treasurer
  • print labels (at home) (ensure have address labels in stock)
  • post mailouts to individual members and member organisations
  • request reimbursement for courier charges and incidentals from Treasurer
  • post receipts to Treasurer
  • mailout includes membership renewal letters annually
  • mailouts sometimes include other printed matter which may require a request and visit to a local print shop
  • complete occasional one-off mailouts as requested by Secretary


Accountabilities:

  • CAN membership
  • Treasurer


Support/working relationships:

  • practical help and advice available from Secretary and CAN staff


Time commitment

  • for Chainlinks mailout – 6 hours every 4 months.
  • 10 minutes on average per week on miscellaneous single member mailouts


Desired qualities/experience:

  • limited knowledge of CAN's purpose and activities
  • access to a Post Office to buy envelopes and post mailouts
  • Internet access and some skills with basic computer software (word processor, spreadsheet)
  • access to a printer


Rewards

  • appropriate expenses as required (e.g. envelopes, postage, stamps)
  • annual gift ($50 voucher from selected stores)
  • furthering a good cause and working with great people


[updated March 2011]

Groups audience: 
- Private group -