The Treasurer occupies a crucial role in CAN. The Treasurer is directly elected by members at the AGM and is a member of the Committee (formerly known as the Executive). The Accounting function is included in the Treasurer role in CAN, however there may be opportunities for much of the administrative work (e.g. receive/process expenses/payments) to be undertaken by CAN staff or other volunteers.

The contents of the role description for CAN Committee members are relevant to the Treasurer. The following additional information applies:

Role:

• handle CAN's finances
• Look after all outside consultant and sub-consultant contracts and payments
• Ensure that Funders (NZTA, DIA etc.) are invoiced correctly as per contract
• assist with production of budgets
• handle wages and employment contracts appropriately and ensure Staff is informed of changes
• prepare consolidated accounts for auditing
• ensure compliance requirements  to IRD are met
• ensure Charities Commission requirements are met

Duties:

• ensure processes for making payments are followed (see separate documents)
• liaise with Secretary & Merchandiser over deposits made
• ensure payments are approved and coded before entering into accounts
• ensure accounts and expense claims are paid on time
• handle payroll for all staff
• Ensure all bank accounts and Credit card accounts are reconciled monthly.
• record Project Manager leave entitlements and balance
• file all documents in a logical fashion
• work with Committee and/or Staff to produce budgets
• produce up-to-date financial reports for Committee meetings (see Committee meeting policy for timing) together with issues requiring decisions
• prepare accounts for auditing and liaise with auditor
• ensure audited accounts are available in advance of AGMs
• compliance: ensure accurate IRD returns (GST, PAYE, KIWISAVER etc.) are filed and paid on time
• manage term investments
• act as signatory on official documents as required

Desired qualities/experience:

• numerate
• well organised
• Internet access
• familiarity with spreadsheets (Excel) and QuickBooks/Xero/similar an advantage

Accountabilities:

• as for Committee members
• IRD (for accurate and timely returns)
• Charities Commission for annual returns

Support/working relationships:

• Committee
• CAN staff
• some training will be made available (e.g. use of software) as appropriate

Time commitment:

• varies during the year, but averages 8-10 hours per week

Rewards:

• in addition to those rewards available to Committee members, the Treasurer is entitled to claim an honorarium of $500 per year