By ensuring CAN's quarterly ChainLinks magazine and other material is mailed to members in a timely way, the Mailouts Co-ordinator assists CAN to offer a key membership benefit, and helps to keep CAN members informed.

The Mailouts Co-ordinator is appointed by the Executive. It is not essential for the postholder to also be on the Executive.

Role:

• to mail ChainLinks and other documents to CAN members

Duties:

• print labels (emailed from secretary)
• request numbers of Chainlinks to be sent from secretary
• receive Chainlinks from printer (delivered by courier) every 4 months
• purchase envelopes and request cheque for payment of envelopes from Treasurer
• print labels (at home) (ensure have address labels in stock)
• post mailouts to individual members and member organisations
• request reimbursement for courier charges and incidentals from Treasurer
• post receipts to Treasurer
• mailout includes membership renewal letters annually
• mailouts sometimes include other printed matter which may require a request and visit to a local print shop
• complete occasional one-off mailouts as requested by Secretary

Accountabilities:

• CAN membership
• Treasurer

Support/working relationships:

• practical help and advice available from Secretary and CAN staff

Time commitment

• for Chainlinks mailout – 6 hours every 4 months.
• 10 minutes on average per week on miscellaneous single member mailouts

Desired qualities/experience:

• limited knowledge of CAN's purpose and activities
• access to a Post Office to buy envelopes and post mailouts
• Internet access and some skills with basic computer software (word processor, spreadsheet)
• access to a printer

Rewards

• appropriate expenses as required (e.g. envelopes, postage, stamps)
• annual gift ($50 voucher from selected stores)
• furthering a good cause and working with great people

[updated March 2011]